Recording Time

Land records are recorded from 8 a.m. to 3:45 p.m.

Recording Requirements - Effective July 1, 2017

• Please use the deed calculation tool at www.courts.state.va.us for help in calculating your recording costs. Be sure to use the drop down menu and select the York County-Poquoson Circuit Court.
• Margin requirements: 1 inch on all sides and 2.5 inches on the bottom of the last page of document
• Paper Size: letter or legal (8.5" by 11" or 8.5" by 14")
• Font Size: No smaller than 9 point font
• All documents must be originals. NO PHOTOCOPIES ACCEPTED.
• Pursuant to §17.1-258.3:1, a $5.00 fee will be added to each document submitted in paper format
• Handwritten documents MUST be legible
• Print quality must be legible for scanner to read and produce an acceptable image. If there is a question about legibility of the document, the recorder will be happy to test-scan the page(s) in question.
• Surnames must be underlined to ensure that all names are indexed properly.
• Document pages should be numbered (e.g. Page 1 of 10, 2 of 10, etc.)
• Documents must state to whom they are to be returned after recording
• Documents must state who prepared them, and Virginia attorneys are required to provide their VSB number on all deeds.
• The Consideration and Assessed Value must be on the FIRST PAGE of all deeds and must have a proper legal description
• York County Property requires a G-Pin number and Poquoson requires a Tax Map Number on all documents to be recorded.
• Tax exemption codes must be written clearly on FIRST page if any exemption is being claimed under Virginia or Federal Laws.
• Refinance Deeds of Trust must have proper language and correct original instrument number.
• Corrections and/or re-recordings must state what is being corrected or reason for re-recording along with original instrument number on the first page document.
• Signatures must be in black or dark blue ink
• All documents put to record must be acknowledged and contain a notary seal. All acknowledgments by a Virginia notary must include their commission number, expiration date and a darkened seal. All of this information must be legible.
• A maximum of 4 documents per check will be accepted for recording
• Checks are made payable to Clerk of Circuit Court and all documents should include a SASE to ensure proper return.