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YORK COUNTY YOUTH COMMISSION BYLAWS (Revised December 5, 2000)
ARTICLE I. NAME Section 1. Name. The name of this organization shall be the York County Youth Commission and shall hereby be known as the Y.C.Y.C.
ARTICLE II. PURPOSE OF COMMISSION Section 1. General Purpose. The purpose of this organization is to serve as a communications link between the youth of York County and the government of York County. Section 2. Specific Functions. Specific functions of the Commission shall include, but not be limited to the following: a. To serve as a liaison between the York County Board of Supervisors and the youth of York County. b. To serve as a forum for the youth of the County to present their ideas, needs, and suggestions. c. To investigate needs, problems, and issues affecting the youth of York County. d. To establish or strengthen services deemed important by the Board of Supervisors for the youth of York County.
ARTICLE III. MEMBERSHIP Section 1. Appointments. The Y.C.Y.C. membership shall consist of up to fifteen student members representing grades 9-12. Three members from each of the five voting districts will be appointed by the Board of Supervisors provided each district has at least three qualified applicants. The Board may appoint members at-large whenever one or more districts have fewer than three appointees. Each member is appointed for a term of one year. Section 2. Vacancies. Vacancies for all commission members shall be filled by persons appointed by the Board of Supervisors in accordance with the provisions of Article III, Section 1. above. Section 3. Attendance. The secretary of the Y.C.Y.C. shall be responsible for maintaining the attendance record and reporting to the Commission at its first regular meeting. In the event that any member misses two consecutive regular meetings, or misses a total of three meetings within any (one) twelve month period, the Chairman of the Commission shall inform the member of their attendance record and give the member an opportunity to be heard at the next regular meeting as to any absences. At said meeting the Chairman, or the subject member, shall present the explanation of absence. The member then will be put on a probationary period for three months at which time he or she cannot miss a meeting for a period of three consecutive months. If he or she misses a meeting during the probationary period, it will be recommended to the Board of Supervisors that the member be removed.
ARTICLE IV. OFFICERS Section 1. Election. The officers of the Y.C.Y.C. shall consist of a Chairman, a Vice Chairman, and a Secretary. All officers shall be elected annually at the first regular meeting and shall serve for a term of one year. The first annual meeting shall be held in August, with date to be determined by Staff Liaison. Section 2. Duties of Officers. Chairman: The Chairman shall preside at all regular and special meetings of the Commission. The Chairman shall be an ex-officio member of all standing committees and should be notified of their members. The Chairman shall make quarterly reports to the Board of Supervisors concerning the activities of the Y.C.Y.C. Near the end of the term the Chairman shall appoint a committee to audit the financial transactions. Vice Chairman: The Vice Chairman shall preside in the absence of the Chairman and shall fulfill all other duties of the Chairman if the Chairman is unable to perform the duties of office. Secretary: The Secretary shall preside in the absence of the Chairman and Vice Chairman, and shall keep minutes of each regular or special meeting and maintain records of all standing committee meetings. The Secretary shall perform such other duties as may be delegated.
ARTICLE V. STANDING COMMITTEES Section 1. Committees. The following Standing Committees are hereby established: Public Relations, Special Projects, and Student Relations. The Commission Chairman shall appoint a Chairman for each committee. Section 2. Duties of Standing Committees. Public Relations Committee: The Public Relations Committee shall publicize meetings and activities of the Commission and provide other public relations duties as assigned by the Commission. Special Projects Committee: The Special Projects Committee shall coordinate all service projects and countywide social activities sponsored by the Commission. Student Relations Committee: The Student Relations Committee shall coordinate all activities and projects pertaining to the communication of youth issues and ideas. This committee will also be responsible for projects focusing on youth development.
ARTICLE VI. MEETINGS Section 1. Place, Time, and Date of Meetings. The York County Youth Commission shall meet once a month except in the month of July, at a date, time, and place to be designated at the August organizational meeting, unless notice is given in writing at least one week prior to the regularly scheduled meeting. Special meetings shall be called by the Chairman as occasion demands or upon written request of any three members of the York County Youth Commission.
ARTICLE VII. BUSINESS Section 1. Business. All affairs and business of the organization shall be determined upon majority vote of the members present and voting at any regular or special meetings at which at least 6 of the members are present. Meetings shall be conducted according to Robert’s Rule of Order.
ARTICLE VIII. AMENDMENTS Section 1. Amendments. These Bylaws may be amended by a two-thirds vote of the entire Y.C.Y.C., subject to approval of the Board of Supervisors.
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