Attendance. The following members of the Board of Supervisors were present: Walter C. Zaremba, Sheila S. Noll, Donald E. Wiggins, James S. Burgett, and Thomas G. Shepperd.

Also in attendance was James O. McReynolds, County Administrator.

Mr. McReynolds indicated there were several areas identified at the January 28 work session where the Board indicated it would like staff to further review the CIP to see if those areas could be increased, and he stated Mrs. White would review each of them with the Board members.

Mrs. Carol White, Director of Financial and Management Services, reviewed the following areas:

HVAC Replacement at York High Radio Tower. The building houses both County and School communications equipment. Staff is currently work with the School Division to determine if the equipment remaining after the existing tower is demolished can be relocated. If it can be moved, the project will be canceled.

Underground Utilities. The Board had asked to see if funding could be increased. Staff has gone back to years 2005 thru 2009 and recalculated interest using an optimistic 3 percent which provides a little more funding for capital projects. Beginning in 2006 each year has been increased so that by 2009 funding will be up to $100,000.

Environmental Enhancements. Calculating with the same optimistic 3 percent interest, staff has increased funding for environmental enhancements as it did for underground utilities. Starting in 2006 the amount has been increased so that funding by 2009 will be $75,000. It was noted that originally nothing had been included in the CIP for this area after 2007.

Discussion followed regarding the need to develop a plan for underground cabling of utilities and working with Dominion Virginia Power to keep the costs down.

Mr. McReynolds stated this review is something the Board does each year. Staff briefed the Board in August about the state having made some considerable funding cuts for the road plan. He stated staff will review the memo; and if the Board members have questions, Mr. Hicks was present to address them. He stated the memorandum has summarized the funding on each of the years of the plan, and what makes it worse are the increases in costs for the projects. He noted that Mr. Hicks has come up with some very innovative ideas to accomplish some of the projects that have been on the list for some time. Mr. McReynolds stated the list of priorities has remained unchanged, and he then briefly mentioned the projects that have been accomplished over the past 12 years.

Discussion followed on the difference in the secondary and primary road plans.

Mr. J. Mark Carter, Assistant County Administrator, reviewed the major highlights of the proposed six-year plan as follows:

• Priority Nos. 1 through 9 would remain unchanged, and funding would be allocated in sufficient amounts to bring the projects to construction as fast as possible.

• Funding for the Fort Eustis Boulevard extension project comes from Regional Surface Transportation Program and Revenue Sharing Funds. VDOT has agreed that priority should be given to the segment between Route 17 and Old York-Hampton Highway, and has also agreed to redefine the project scope as such.

• The Penniman Road project is moving through the preliminary engineering phase, and a public hearing to allow review and discussion of the project plans will be scheduled by VDOT in the near future. The schedule for this project has also been significantly impacted by the cost estimate escalation.

• The Cary’s Chapel Road project design has been completed, and utility relocation has been accomplished. There is a need to build up construction funding so that it can be advertised. Staff is looking at alternative funding sources for this project.

• Preliminary scoping continues on the Water Country Parkway project, and a determination is pending as to the status of the rail line to Cheatham Annex that has an impact on the ultimate project design and how it intersects with Penniman Road. The proposed relocation is to take the "S" out of the curve. The project is funded sufficiently to do preliminary engineering, and no funds are needed from a construction standpoint at this time. It is on the proposed repaving list for 2003, and complete realignment is several years away.

• The Grafton Drive/Burts Road connection is in the preliminary scoping stage and will require significantly more investigation and conceptual design work before VDOT can prepare a reliable construction cost estimate. The preliminary work will be able to continue with the funding already allocated to the projects.

• Yorkville Road is another project where it is impossible to assign a reliable cost estimate until some project scoping work can occur. This is one of the projects that the Resident Engineer has identified as a candidate for treatment as a "maintenance" project, rather than a full-scale/full-design project.

• Yorktown Road and Seaford Road are also candidates for accomplishment as "maintenance" projects. This maintenance work would include work on the roadside ditches, widening/paving of the shoulders, and a complete pavement overlay.

• An additional allocation of $9,000 is needed to complete the 20 percent local match requirement for the Waller Mill Rail-Trail Bikeway project that is now under construction between Mooretown Road and Waller Mill Park. The majority of funding came from CMAQ funding.

Mr. Steven Hicks, Resident Engineer, VDOT, explained his proposed treatment of certain projects as "maintenance" projects. He stated VDOT has limited maintenance funds. For example, Seaford road is in desperate need of some attention, and the department can go in and use construction funds to rehabilitate it and bring it up to a higher standard which will cost far less than designing and constructing a new project. He stated it will be a wider road with better drainage without spending millions of dollars. Mr. Hicks indicated it is a win/win situation--it frees up some of the County’s maintenance funds and improves the overall roadway in that area, and is done within one year. Mr. Hicks stated if the Board likes this approach, VDOT will continue looking at other projects in this way to determine feasibility.

Mr. Carter stated the proposed Secondary Road Plan has been advertised for the Board’s next regular meeting. The resolution to adopt the plan will be placed on the Board’s March 4 meeting agenda. He then provided the Board members with two additional handouts—the Williamsburg Residency’s paving schedule for 2003 and information on funding received from the State Traffic Operations Safety Improvement Program that was secured by Mr. Hicks and his staff.

Mr. Hicks further explained the funding he applied for from the State Traffic Operations Safety Improvement Program, stating these projects will be under construction this summer. He then reviewed the projects as follows:

• Extend left turn lane on Route 17 at Route 630
• Extend left turn lane on south/west bound Route 171 at Route 17
• Extend left turn lane on northbound Route 17 at Route 621
• Install right turn taper on southbound Route 17 at Route 621
• Install left turn lane on southbound Route 17 at crossover for Grafton Dodge

Mr. Carter then apprised the Board that the study on light rail has been taken up again and expanded. Hampton Roads Transportation (HRT) will be looking at how some spurs could come off the CSX line. HRT has looked at alternative extensions, and has narrowed it down to a locally preferred alternative by the consultant. He explained the locations that would be served by the main line and by the spurs coming off the main line, and indicated all localities on the Peninsula are being asked to concur with this route. Mr. Carter stated staff would bring the Board a resolution to consider at its March 4 meeting.

Discussion followed concerning the paving schedule, and the Board directed that the schedule be placed on Cable Channel 46 so that the citizens have access to the information.

CLOSED MEETING. At 7:36 p.m., Mr. Shepperd moved that the Board convene in Closed Meeting pursuant to Section 2.2-3711(3) of the Code of Virginia pertaining to the acquisition and disposition of public property.

On roll call the vote was:

Yea: (5) Zaremba, Noll, Wiggins, Shepperd, Burgett
Nay: (0)

Meeting Reconvened. At 8:40 p.m. the meeting was reconvened in open session by order of the Chair.

Mrs. Noll moved the adoption of proposed Resolution SR-1 that reads:

WHEREAS, the York County Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3711 of the Code of Virginia requires a certification by the York County Board of Supervisors that such closed meeting was conducted in conformity with Virginia law;

NOW, THEREFORE, BE IT RESOLVED by the York County Board of Supervisors this the 11th day of February, 2003, hereby certifies that, to the best of each member’s knowledge, (1) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (2) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered by the York County Board of Supervisors.

On roll call the vote was:

Yea: (5) Noll, Wiggins, Shepperd, Zaremba, Burgett
Nay: (0)

Meeting Adjourned. At 8:43 p.m. Mr. Zaremba moved that the meeting be adjourned to 5:30 p.m., Wednesday, February 12, 2003, in The Gallery, York Hall, for the purpose of conducting a joint meeting with the York County Planning Commission.

On roll call the vote was:

Yea: (5) Wiggins, Shepperd, Zaremba, Noll, Burgett
Nay: (0)