Also in attendance were James O. McReynolds, County Administrator; and James E. Barnett, County Attorney.

Chairman Burgett asked the Board to discuss and schedule future dates for meeting with the Planning Commission, the Industrial Development Authority, and the Chairmen of York County’s Boards and Commission, as well as setting a date for a Board Retreat.

After a brief discussion, staff was directed to schedule meetings as follows:

Joint Meeting with the York County Planning Commission
5:30 p.m., Wednesday, February 12
The Gallery, York Hall

Board Retreat
8:00 a.m. to 1:00 p.m., Saturday, February 15
Location to be Determined

Joint Meeting with the Industrial Development Authority
7:00 p.m., Thursday, March 6
Nick’s Seafood Pavilion

Joint Meeting with Chairmen of York County’s Boards and Commissions
7:00 p.m., Wednesday, March 26
Location to be Determined

Mr. McReynolds stated that for past 15 years The Board has adopted a 6-year CIP to recognize the need for long-term assets and to fund them in a logical and affordable way. Each year is a plan with the exception of the first year. The first year is funded through the Board’s yearly budget. He then explained the way CIP projects are determined. He indicated Carol White would start the briefing by presenting significant changes in the plan and then reviewing the 2009 proposals and move to any other projects the Board would like to discuss.

Mrs. Carol White, Director of the Department of Financial and Management Services discussed the funding model for the CIP, stating the model is applied to each of the six years in the plan. The beginning balance for FY04 is 6.85 mil. Added to this is $1.278 million in current revenues and $137,000 in interest earnings for a total of $8.265 million for the FY04 plan.

Discussion followed on the schools portion of the CIP.

Mrs. White then reviewed the proposed CIP, discussing the significant changes in the first five years of the program.

Discussion ensued on possible need for a referendum on a proposed athletic field complex in the lower county.

Mrs. White apprised the Board of the policy change in the way fire apparatus will be replaced in the future. She noted that last week four fire trucks and two medic units were approved for replacement on a five year cycle using a capital lease which will have an equalizing effect on the funding of these vehicles.

Mr. Shepperd stated he would like to see us get to where the County can pay with cash.

Mr. McReynolds noted his agreement, stating as funds are available some can be aside so it can get back to a pay-as-you-go from cash rather than from debt.

Mrs. White indicated that Interest rates today are lower than they will be five years from now. This plan takes the $670,000 out of 2004 and can be used for something else such as debt service on a capital lease. Staff doesn't anticipate any more major outlays for fire apparatus until 2008. She then continued her review of the CIP, including the schools, utilities, financial software upgrade, video services, park facilities, grounds maintenance, and stormwater portions.

Meeting Recessed. At 7:40 p.m., Chairman Burgett declared a short recess.

Meeting Reconvened. At 7:47 p.m. the meeting was reconvened in open session by order of the Chair.

At this time the Board reviewed and discussed the proposed plan as to additions and deletions the members would like to consider, and came to consensus to direct the County Administrator to look at the feasibility of including more funding in the CIP for the following projects:

Green space

Environmental enhancements utilizing the sidewalk fund

Undergrounding utilities

Meeting Adjourned. At 8:14 p.m. Chairman Burgett declared the meeting adjourned sine die.

________________________________                                             ________________________________
James O. McReynolds, Clerk                                                      James S. Burgett, Chairman
York County Board of Supervisors                                              York County Board of Supervisors