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Meeting Convened. An Adjourned Meeting of
the York County Board of Supervisors was called to order at 6:02 p.m.,
Tuesday, August 13, 2002, in the East Room, York Hall, by Chairman
Donald E. Wiggins.
Attendance. The following members of the
Board of Supervisors were present: Sheila S. Noll, Donald E. Wiggins,
James S. Burgett, and Thomas G. Shepperd.
Also in attendance was James O. McReynolds,
County Administrator.
Walter C. Zaremba was absent.
REVISED SECONDARY ROAD PLAN
Mr. John Mazur, Assistant Resident
Engineer, Virginia Department of Transportations, appeared to discuss
VDOT's fund allocations, cash management, and road projects. He
highlighted some of the major changes in the Secondary Six-Year Plan
projects and explained that he was directed to go back over the existing
projects to adjust funding. He pointed out that the projects most
impacted were those low on the priority list.
Chairman Wiggins addressed the 37.9
percent difference between the previous projected allocations as opposed
to the revised projected allocations, asking how far back VDOT went on
the revised allocations.
Mr. Mazur explained the 37.9 percent was
based on last year's numbers, and what was already funded for 2000-2001
remained the same. He stated these changes were based on the program
adopted by the Board of Supervisors last December.
Mrs. Noll asked if all localities in
Virginia had been hit by the same percentage reduction.
Mr. Mazur stated that most localities
were in the 30-35 percent range. He explained how the costs were applied
towards the projects, and he discussed the cost overruns. He elaborated
on some of the other problems VDOT may encounter.
Mr. Shepperd questioned the increased
cost of $7 million and the reduction of 37.9 percent, meaning more was
actually given up because the cost factor had gone up for the materials.
He remarked that if the $7 million in cost increases was not
incorporated into the 37.9 percent, the figure was actually more than
the stated 37.9 percent.
Mr. Mazur indicated he had received cost
estimates and some of the projects increased significantly in the
overall cost of construction. He stated he would be talking to the
designers to make sure the estimates are accurate. He explained the
extra money left over at the end of a project would be transferred to
other projects in York County's Six-Year Plan. Mr. Mazur reported that
VDOT wanted to provide a realistic Six-Year Plan within the budget.
Mrs. Noll asked if any of York's
projects were under budget.
Mr. Mazur pointed out that some of the
projects were over and some were under. The projects that had extra
money left were used to pay off some of the deficits. He indicated he
would provide the over and under funding on the projects once
reconciliation has been completed.
Mr. Burgett asked when the public
hearing would take place for Lakeside Drive, and he inquired about the
status of the intersections of Big Bethel Road and Routes 134 and 171.
Mr. Mazur stated the public hearing on
the Lakeside Drive project would be in September. He noted he had spoken
with to the designer of the Big Bethel Road project, but no specific
reasons were given why the project costs have increased. He stated the
ad date for that project is slated for December, 2003.
Mr. Burgett inquired about the Fort
Eustis Boulevard project.
Mr. Mazur reported the project would be
advertised in April, 2004.
Mr. Shepperd asked if the work at Route
134 and Route 171 had been rescheduled.
Mr. J. Mark Carter, Planning and Zoning
Manager, explained that some mention had been made in the primary
priorities, but all of the work would occur within the Secondary Road
System.
Mrs. Noll questioned the increased cost
of Water Country Parkway.
Mr. Mazur stated he also felt the
project cost estimate was substantially high, and he had spoken with the
designer who assured him the estimate was accurate.
Chairman Wiggins mentioned that the
shoulders on Seaford Road needed to be widened because it was a
dangerous road with heavy traffic. He described how the residents have a
difficult time getting mail from their mailboxes on such a narrow road
with heavy traffic.
Mr. Mazur stated that VDOT was always
willing work with the County on the prioritization of road projects. He
reported that the cost of Penniman Road had gone up to $2.25 million,
resulting in the Water Country Parkway project being pushed back. He
stated he would double-check the project's estimates.
Mr. Shepperd noted the priorities were
not the same since the money was not available.
Mr. Mazur suggested the Board review the
projects to decide if it would like to scale back one project to
accelerate another.
Chairman Wiggins asked that the Grafton
Drive project be re-evaluated since it helps to eliminate traffic on
Route 17.
Mr. McReynolds suggested that staff work
with VDOT to clarify the latest information and to review the priorities
the Board had previously approved. He stated he would have the staff
work on the cost analysis to determine the benefit of a project.
Mrs. Noll recommended that the traffic
patterns be studied to select the best traffic system for the money
available.
Mr. Mazur stated he was instructed to
remove any project from the Six-Year Plan that had not had any money
allocated, or that will not have any money allocated within six years.
He explained that the last phase of the Grafton Drive/Burts Road project
did not have any prior or allocated money, so it was removed from the
schedule.
PERSONNEL POLICIES AND PROCEDURES
Mr. McReynolds explained that each year
staff performs a review of the personnel policies and procedures to
identify any changes that may be needed. He noted the proposed manual
did not have any significant policy changes at this time, only minor
changes for clarification purposes.
Mr. Shepperd asked Mr. McReynolds if
anything in the policy was cause for concern.
Mr. McReynolds answered that the polices
were sound and had been proven over time.
By consensus, the Board made no further changes
to the Personnel Policies and Procedures for FY03.
BOARD POLICIES AND PROCEDURES
Mr. McReynolds explained that the Board
Policies and Procedures were reviewed yearly and that there were no
substantial changes, other than changes recommended in the Parks and
Recreation fees. He advised that the Use of County Buildings Policy had
been reviewed extensively, and noted changes were recommended to clarify
and put the County in a better position to administer those regulations
for use of its facilities.
Mr. Burgett asked who sets the rules for
the use of the room in the library.
Mr. McReynolds responded that the
Library Board scheduled the room and established the procedures; he
stated they have agreed to follow the Board's procedures.
Mrs. Noll advised there were a few
things added that she felt shouldn't be included. She asked how the
County would know if an applicant was legally competent to reserve the
room.
Mr. McReynolds explained that the
changes were recommended by the County Attorney to clarify the policy,
and to put him in a better position to defend the policy should a
reservation be questioned.
Chairman Wiggins mentioned the proposed
elimination of public groups meeting in the Public Safety Meeting Room.
Mr. McReynolds explained there were
times when a conflict had occurred and the Sheriff's office or the
Department of Fire & Life Safety needed the room. The four outside
groups have agreed to new meeting locations.
Mr. Burgett inquired about the mobile
stage and the fees for the use of the stage and where it may be used.
Mr. McReynolds responded that other
local governmental units have been the primary users of the stage and
elaborated on the fees to cover the transportation costs.
Mr. Burgett questioned the paragraph
regarding the Sheriff's vehicles being driven home.
Mr. McReynolds pointed out that the
patrol cars parked in the neighborhoods deterred crime which benefited
the citizens.
Mr. McReynolds advised that staff would prepare
a resolution to approve the policies and their changes. He then reminded
the Board of its next regularly scheduled meeting on August 20, and
noted he would be out of town the following Thursday and Friday.
Meeting Adjourned. At 6:56 p.m. Chairman
Wiggins declared the meeting adjourned sine die.
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James O. McReynolds, Clerk
Donald E. Wiggins, Chairman
York County Board of Supervisors
York County Board of Supervisors
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