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Adjourned Meeting
August 14, 2001
6:00 p.m.
Meeting Convened. An Adjourned Meeting of the York County
Board of Supervisors was called to order at 6:02 p.m., Tuesday, August
14, 2001, in the East Room, York Hall, by Chairman James S. Burgett.
Attendance. The following members of the Board of
Supervisors were present: Sheila S. Noll, Donald E. Wiggins, James S.
Burgett, and H. R. Ashe.
Walter C. Zaremba was absent.
Also in attendance were James O. McReynolds, County Administrator;
and James E. Barnett, County Attorney.
WORK SESSION
ANNUAL REVIEW OF BOARD POLICIES
Mr. J. Mark Carter, Planning and Zoning Manager, reviewed the
proposed amendments to the following Board Policies:
BP94-05
Dirt Street Improvement Program
After a thorough review of the Priority List developed in 1994,
staff has recommended various revisions to reflect updated cost
estimates which have caused several of the projects to be re-ordered.
BP94-06
Freedom of Information Act
Proposed amendments reflect updated document costs, postage costs,
and the cost of products generated by the County's GIS.
BP94-09
Streetlight Installation and Service
Clarification to ensure that streetlights eligible for the County
program are of the type allowed by the Municipal Services Agreement with
Dominion-Virginia Power to ensure continued future maintenance in the
event of damage to the pole or fixture.
BP01-19
Street Name Identification Signs (NEW)
The proposed new policy would establish guidelines for
fabrication, installation, and maintenance of street name identification
signs. It is intended to distinguish between standard street name signs
and the specialty signs proposed by developers to provide a unique
design statement. It also proposes specific requirements related to
maintenance and replacement of such unique signs and ensures that the
homeowners' association remains financially responsible for the signs
after installation. Also proposed is a flat installation fee of $250 to
replace the three different rates originally established.
Mr. Zaremba arrived at 6:12 p.m.
Discussion followed regarding the addition of mailing costs for
certain documents listed in BP94-06 and maintenance of the streetlight
program.
Mr. Wiggins asked who in the County receives requests for
streetlights.
Mr. Carter indicated Mr. Al Maddalena, Development and Compliance
Division, Department of Environmental and Development Services, is the
individual who receives and reviews the requests for adherence to the
criteria. Mr. Carter stated Mr. Maddalena then forwards those that
meet all requirements to Mr. Bob Peters in the Department of General
Services who works with Virginia Power. He noted that, unfortunately,
not all individuals who wish to have streetlights qualify for them. Mr.
Carter then explained the process for having the streetlight installed
and the property owner's responsibility for paying the installation cost
and five years of anticipated operational costs. He noted that
thereafter the County would pick up the monthly operational cost.
Mr. Wiggins asked what was the approximate monthly cost.
Mr. Carter stated it was about $10 a month. He stated the
requirement for five years payment up front allows the County to build a
cushion before it has to take over the payment for the lights.
Mrs. Noll asked, regarding the proposed new street sign policy, if
the developer still has to pay the $250 per sign if he does not want
unique signs.
Mr. Carter stated yes, that the County still makes, installs, and
maintains the standard signs.
Discussion followed regarding street signs on Route 17 and its
crossroads.
By consensus, the Board of Supervisors agreed to accept the
amendments to the subject Board Policies as well as the new Board Policy
BP01-19.
LEGISLATIVE PROGRAM
Mr. Barnett briefly summarized the status of the 2001 Legislative
Program as outlined in his August 7 memorandum.
Discussion followed regarding pursuance of an enterprise zone for
the County in 2002. The Board also discussed opposition by the Governor
and others to the traffic signal photo- monitoring system.
Mr. Barnett then reviewed the suggestions for legislation that he
received from the Board members as follows:
Clarification of local authorities during local emergencies
Photo-monitoring at intersections
Region-wide referenda on major transportation projects
State support for tourism
Other suggested items from staff that Mr. Barnett reviewed were:
Human Services legislative issues statement for 2001-2001
Cost of administering federal/state Social Services mandates
locally
Phased implementation of the recommendations coming from the
Workload Measures/Caseload Standards study
Comprehensive Services Act (CSA)
Validity of a business license between January 1 and March 1 of
any year
Primary enforcement of the seat belt law
Increased funding for the third Hampton Roads crossing
Include York County if a bill is introduced to expand list of
localities authorized to have "photo red" traffic light
signal enforcement programs
Amendment to the Code of Virginia allowing the property
maintenance provisions of the Uniform Statewide Building Code to be
adopted by a locality for a designated portion of its jurisdiction
rather than the entire jurisdiction
Amendment to the Code of Virginia relative to the immunity from
annexation which can be bestowed upon a county or a portion of a
county by a circuit court, to clarify that the exception to the
immunity for owner-initiated annexation petitions will not apply to a
city that owns property within an adjoining county
Legislation to seek State funding for a new pier in Yorktown
Reintroduction of House Bill 2007 to increase by 10 the number
of enterprise zones that can be designated across the State and that
the additional 10 shall be established in localities which do not
currently have an enterprise zone
Mrs. Anne Smith, Director of Community Services, then provided the
Board members with copies of a report to the VACo Health and Human
Resources Steering Committee concerning the absence of sufficient
funding for community-based care, which recommended that the state
should maintain, fully fund, and continue to operate a statewide mental
health system, to include inpatient treatment facilities for long-term
care of adults and adolescents, and that the state provide funding
sufficient to allow community services boards to adequately meet the
charge of providing a community-based system of care.
Discussion followed concerning the proposed issues.
Mr. Barnett indicated that in the past the Board has reviewed all
the requests and then narrowed its focus on just a few items. He
stated that staff was looking for what the Board would like to see in
the draft program for discussion at the next work session.
Mr. Zaremba asked what the normal time period was to decide on the
Board's input to the legislative program and actual submittal to the
County's legislative delegation.
Mr. Barnett stated the Board conducts a legislative breakfast
meeting in early December. In the past this time frame gave the
delegates enough time to receive bills from the County and make its
submissions. Last year the deadline for submission of bills to be
entered by the delegates was opening day of the General Assembly
session, and Delegate Rapp requested that the County provide her with
information earlier this year.
Mrs. Noll stated that the sooner the Board forwards what it wants
on the legislative agenda to its representatives, the better a position
the County will be in to get something adopted.
Mr. Zaremba noted the proposed timeline would submit the County's
requests blind without knowing what the other localities in the state
are doing. He stated there was strength in numbers, and submitting bills
collectively with other jurisdictions might have a more favorable chance
of getting adopted. He noted that one of the reasons for the legislative
breakfast taking place in December was that by then the County knew what
VML, VACo, and the Hampton Roads Mayors and Chairs Caucus were
proposing.
Mrs. Noll indicated that the VML and VACo legislative proposals
should be out by the first of October. She asked that Mr. Barnett
contact other localities to see if they know what they will be asking
for and if there are some issues that can be collectively addressed.
Chairman Burgett stated the County's legislators have indicated to
the Board there are some things on which there is no chance of anything
happening. He agreed that the process shouldn't be rushed, and
coordination should be made with all necessary parties.
After a brief discussion concerning the next work session to
discuss the legislative program, the Board members agreed to move the
work session date to one later than September 11. There was also
consensus by the Board to proceed with the issues as proposed by the
County Attorney in drafting the 2002 Legislative Program.
Mr. McReynolds stated that since the Board has agreed not to
discuss the legislative program at its September 11 work session, he
suggested that it would be an opportunity for the Board to meet at that
time on the proposed Zoning Ordinance review.
By consensus the Board agreed to place the proposed Zoning
Ordinance review on the agenda for the September 11 work session.
CLOSED MEETING. At 7:12 p.m. Mr. Wiggins moved that the Board
convene in Closed Meeting pursuant to Section 2.1-344(a)(3) of the Code
of Virginia pertaining to the acquisition of real property for a public
purpose; and Section 2.1-344(a)(7) for consultation with legal counsel.
On roll call, the vote was:
Yea: (5) Zaremba, Noll, Wiggins, Ashe, Burgett
Nay: (0)
Meeting Reconvened. At 8:26 p.m. the meeting was reconvened
in open session by order of the Chair.
Mrs. Noll moved the adoption of Resolution SR-1 that reads:
A RESOLUTION TO CERTIFY COMPLIANCE WITH THE FREEDOM OF
INFORMATION ACT REGARDING MEETING IN CLOSED SESSION
WHEREAS, the York County Board of Supervisors has convened a
closed meeting on this date pursuant to an affirmative recorded vote and
in accordance with the provisions of the Virginia Freedom of Information
Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a
certification by the York County Board of Supervisors that such closed
meeting was conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED by the York County Board of
Supervisors this the 14th day of August, 2001, hereby certifies that, to
the best of each member's knowledge, (1) only public business matters
lawfully exempted from open meeting requirements by Virginia law were
discussed in the closed meeting to which this certification resolution
applies, and (2) only such public business matters as were identified in
the motion convening the closed meeting were heard, discussed, or
considered by the York County Board of Supervisors.
On roll call, the vote was:
Yea: (5) Noll, Wiggins, Ashe, Zaremba, Burgett
Nay: (0)
Meeting Adjourned. At 8:27 p.m. Chairman Burgett declared
the meeting adjourned sine die.
_____________________________
_______________________________
James O. McReynolds, Clerk
James S. Burgett, Chairman
York County Board of Supervisors
York County Board of Supervisors
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