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Adjourned Meeting
September 12, 2000
6:30 p.m.
Meeting Convened. An Adjourned Meeting of the York County Board of
Supervisors was called to order at 6:32 p.m., Tuesday, September 12,
2000, in the East Room, York Hall, by Vice Chairman James S. Burgett.
Attendance. The following members of the Board of
Supervisors were present: Sheila S. Noll, Donald E. Wiggins, James S.
Burgett, and Melanie L. Rapp.
Walter C. Zaremba was absent.
Also in attendance were Daniel M. Stuck, County Administrator; and
James E. Barnett, County Attorney.
WORK SESSION
NEW COUNTY LOGO. (Not on Agenda)
Mr. Stuck displayed for the Board the information received from
the advertising agency concerning the County's new logo. He stated staff
has received only favorable comments on it, although not many comments
were received. He stated if the Board was still comfortable with the new
design, staff asked that it be allowed to proceed with implementation of
the new logo on the County's letterhead, business cards, etc.
By consensus the Board directed the staff to proceed with
implementation of the County's new logo.
MOSQUITO CONTROL/DRAINAGE/STORMWATER PROGRAMS AND ISSUES
Mr. Stuck indicated that Mr. Hudgins would be presenting a
briefing that was for information purposes only. The first portion was
to bring the Board up to speed on what Mr. Wiggins has been working on
with the Drainage Committee as well as an update on the Mosquito Control
Program.
Mr. John Hudgins, Director of Environmental and Development
Services, made a presentation regarding the County's Stormwater Program
and the background of the program's efforts to date, including financial
considerations. He discussed the driving forces behind the program, the
County's legal responsibilities, and future challenges facing the
County. He displayed for the Board members pictures of York County areas
which were taken after the July 24, 2000, storm event with narration
provided by Brian Woodward, Chief of Utilities.
Discussion followed on various causes of and contributing factors
to the flooding problems and the County's legal responsibilities.
The briefing continued with staff providing information about the
current program, including funding sources, projects, drainage methods,
the Strategic Capital Plan, and the in-house maintenance plan. Future
challenges include addressing the findings and recommendations of the
Drainage Committee and implementation of the new EPA Phase II
Regulations.
Discussion followed on costs for implementing the stormwater
program according to EPA regulations.
Meeting Recessed. At 7:40 p.m. Vice Chairman Burgett declared a short
recess.
Meeting Reconvened. At 7:46 p.m. the meeting was reconvened in
open session by order of the Vice Chair.
YORK HALL USE GUIDELINES
Mr. Stuck stated that staff had previously given the Board an
outline of what the usage requirements for York Hall would look like
based on the preliminary guidance the Board gave staff at an earlier
work session. He noted the purpose of tonight's discussion was for the
Board to ask questions and let staff know of any changes the Board might
like to see made.
Vice Chairman Burgett referred to an email from Chairman Zaremba
to the Board members indicating he felt the Board had made a commitment
to the people that the Board Room in York Hall would be made available
for community use. He expressed his agreement with the Chair, stating
the Board was more reserved about the Board Room use when it was
discussed earlier. He stated his only reservation would be to make sure
staff was present when it was being used for other than governmental
purposes.
Mrs. Noll also expressed her agreement with Mr. Zaremba, although
the Board must realize it will cost more money to open the room to
community use. She indicated the Board did make the commitment to the
community, and the Board needs to keep faith with the people.
Mr. Stuck then explained the current reservation process for York
Hall. Reservations are presently handled through Mrs. Simmons, but they
would normally be made through General Services. The current process was
undertaken for York Hall because of the parameters agreed to by the
Board prior to any final decisions being made on the types of uses to be
allowed in the building. Mr. Stuck stated if it was the wish of the
Board to allow non-governmental use of the building, he would assume
that government uses would have priority and all other requests for use
would be on a first-come, first-served basis.
Vice Chairman Burgett stated he did not want to see any of the
space in York Hall used exclusively for storage.
Mr. Stuck indicated that once the Board gave the staff a good idea
of what it wants in a usage policy, then that information will be
blended with the requests received thus far, and staff will present the
Board with a recommendation for usage regarding those organizations that
have requested space in the building.
Mr. J. Mark Carter, Assistant to the County Administrator,
indicated the tour for representatives of the organizations requesting
space took place, at which time they identified the space they wish
their organizations to occupy/use. He stated the only area with a
competing demand was Room B-2. Mr. Carter displayed for the Board
members a floor plan of the building depicting the different areas
requested by the various groups.
By consensus the Board directed staff to proceed with developing
the guidelines for the use of York Hall as presented but to include use
of the Board Room by non-governmental groups for community use.
CELEBRATE YORKTOWN COMMITTEE PROPOSAL (Not on Agenda)
Miss Rapp asked for the status of the Celebrate Yorktown Committee
proposal concerning the hiring of a tourism director for the County.
Mr. Stuck indicated that Mr. Carter had a meeting scheduled with
the Williamsburg Area Tourism and Conference Bureau to discuss meeting
the request through the Bureau's services.
ROLE OF THE INDUSTRIAL DEVELOPMENT AUTHORITY
Miss Rapp asked when the Board would discuss the new role of the
Industrial Development Authority and that of the personnel who were
converted to County employees.
Vice Chairman Burgett indicated no discussion would take place
until Chairman Zaremba returned. He noted that he had plans to have
lunch with the IDA Chairman this week to start discussions. He stated
the whole Board needed to provide input on this matter, and it would be
discussed at a future work session.
Miss Rapp and Mrs. Noll asked that the work session be scheduled
when they both could be in attendance.
NON-COMPLIANCE WITH THE COUNTY'S SIGN ORDINANCE (Not on Agenda)
Miss Rapp indicated the Board had received a letter from the
Chairman of the Board of Zoning/Subdivision Appeals dealing with the
issue of non-compliance of the County's sign ordinance by the County's
fast food restaurants, and she asked Mr. Stuck to comment.
Mr. Stuck stated he referred the letter to the staff committee
working on the revisions to the Zoning Ordinance, and he would check on
the status tomorrow at a meeting he had scheduled with the committee. He
explained the alternatives for correcting the problem with the
businesses in violation. He stated he would have staff do some analysis
to determine how York County matched up with other jurisdictions and
provide the Board with that information. Mr. Stuck noted the Board of
Zoning/Subdivision Appeals has not granted any exceptions up to this
point, and perhaps the County's requirements are too stringent.
BOARD OF SUPERVISORS' DONATION POLICY (Not on Agenda)
Miss Rapp indicated she received the email concerning the proposal
for a $500 donation to each of the high schools for their after
prom/graduation events, and she concurred with the donation; but she
felt the Board should discuss setting a policy governing this issue.
Mr. Stuck indicated the topic would be placed on an agenda for a
future work session.
Meeting Adjourned. At 8:15 p.m. Vice Chairman Burgett declared the
meeting adjourned sine die.
_____________________________
_______________________________
Daniel M. Stuck,
Clerk
Walter C. Zaremba, Chairman
York County Board of
Supervisors
York County Board of Supervisors
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