The Library has two meeting rooms available for organizations to use. There are 9 tables and 60 chairs available to use in the Yorktown Library meeting room. The Tabb Library meeting room has 80 chairs and 14 tables available. The Library does not provide a computer in the meeting rooms. An LCD projector is available on request.
The Library's meeting rooms are governed by the York County Board of Supervisors' Policy BP94-14, Use of County Buildings. The meeting rooms are available at no charge for public gatherings of cultural, civic and educational organizations. The Library is unable to accommodate the use of meeting room space for events of a social or personal nature (e.g. birthdays, funerals, receptions, recitals, playgroups, study groups, reunions, graduations, etc.).
Groups, other than County, State or Federal Government groups, may schedule one meeting per month. On the day of, or after, your current meeting, groups may schedule a meeting for the next month or a subsequent month within the next 90 days. Groups may not have more than one meeting scheduled at any given time.
Room reservations may be made in person at the Library, by fax or via the online reservation system. (Online reservations available for the Tabb Library only.) Your reservation may be made up to 90 days in advance.
The meeting rooms may be used by businesses or professionals for the conduct of business or informational meetings or seminars provided that such events are open to the general public, no admission is charged and there is no implied obligation for attendees to obtain goods or professional services from the presenter. Business and professional users are required to pay the following fees and charges:
Reservation Deposit: $25 (creditable toward room rental fees). Reservations shall not become effective until the Reservation Deposit is paid. After receiving your room request, the Library will contact you concerning the required fees.
Room Rental Fee: $50 base fee, plus $15 per hour for every hour or portion thereof beyond two (2) hours.
Extraordinary Clean-up Fee: $50, or the actual cost if greater. Extraordinary clean-up is any clean-up that required additional staff or specialized contractors or resources above and beyond that which is typical as a follow-up to a scheduled event.
Payment of Fees: Full payment of the required fees for the entire time slot reserved must be paid no later than fourteen days (14) in advance of the event date. No refunds will be made for cancellations unless written notice (letter or email) is given at least seven (7) days prior to the reserved date. Furthermore, no refunds will be made for fees associated with any unused portion of the reserved time.
I accept the meeting room policy and
wish to check room availability or submit an application.
I do not accept the meeting room policy.