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Saturday, May 27, 2017
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Recordation Requirements

York-Poquoson Courthouse

CONTACT

300 Ballard Street
P O Box 371
Yorktown, VA 23690-0532
Phone: 757-890-3350
TDD: 757-890-3300
Civil:
  757-890-4105
Criminal:
  757-890-4104
Judge:
  757-890-3367
Jury:
  757-890-3636
Land Records:
  757-890-4103
Traffic Appeals:
  757-890-4104
Wills & Estates:
  757-890-4106

Office Hours:     
8:00 a.m. to 4:00 p.m. M-F
Deed Recording Hours: 
8:00 a.m. to 3:45 p.m. M-F

Driving Directions

RECORDATION REQUIREMENTS

LAND RECORDS ARE RECORDED FROM 8:00 A.M. TO 3:45 P.M.

 

RECORDING REQUIREMENTS - EFFECTIVE JANUARY 1, 2015

 

  • A Land Record Cover Sheet will be required per VA Code Sec 17.1-227.1. A cover sheet may be accessed via a hyperlink on the deed calculation page of the Supreme Court Web Site. Requirement is suspended until further notice 
  • PLEASE use the deed calculation tool at www.courts.state.va.us for help in calculating your recording costs.  Be sure to use the drop down menu and select the York County-Poquoson Circuit Court.
  • Margin requirements: 1 inch on all sides and 2.5 inches on the bottom of the last page of document.
  • Paper Size: letter or legal (8.5” x 11” or 8.5” x 14”).
  • Font Size: No smaller than 9.
  • All documents must be originals.  NO PHOTOCOPIES ACCEPTED.
  • Handwritten documents MUST be legible.
  • Print quality must be legible for scanner to read and produce an acceptable image. If there is a question about legibility of the document, the recorder will be happy to test-scan the page(s) in question.
  • Surnames must be underlined to ensure that all names are indexed properly.
  • Document pages should be numbered (e.g. Page 1 of 10, 2 of 10, etc.) including cover sheet.
  • Documents must state who prepared them, and Virginia attorneys are required to provide their VSB number on all Deeds.
  • Documents must state to whom they are to be returned after recording.
  • The Consideration and Assessed Value must be on the First Page of all Deeds and must have a proper legal description.
  • York County Property requires a G-Pin number and Poquoson requires a Tax Map Number on all documents to be recorded.
  • Tax exemption codes must be written clearly on FIRST page if any exemption is being claimed under Virginia or Federal Laws.
  • Refinance Deeds of Trust must have proper language and correct original instrument number.
  • Corrections and/or re-recordings must state what is being corrected or reason for re-recording along with original instrument number on FIRST PAGE of document.
  • Signatures must be in black or dark blue ink.
  • All documents put to record must be acknowledged and contain a notary seal. All acknowledgments by a Virginia notary must include their commission number, expiration date and a darkened seal.  All of this information must be legible.
  • A maximum of FOUR documents per check will be accepted for recordation.
  • Checks are made payable to Clerk of Circuit Court and all documents should include a SASE to ensure proper return.